Terms and Conditions

Legal terms for using our website and services

Last updated: June 23, 2025

Agreement to Terms

By accessing and using the APU Sustainable Future Fusion website and services, you agree to be bound by these Terms and Conditions. If you do not agree to these terms, please do not use our services.

1. Acceptance of Terms

These Terms and Conditions ("Terms") govern your use of the APU Sustainable Future Fusion website (the "Service") operated by Asia Pacific University students ("us", "we", or "our").

By accessing or using our Service, you agree to be bound by these Terms. If you disagree with any part of these terms, then you may not access the Service.

2. Description of Service

APU Sustainable Future Fusion is a student-led initiative that provides:

  • Event registration and management for sustainability-related activities
  • Educational content and news about environmental initiatives
  • Community platform for sustainable development discussions
  • Resources and information about green technology and practices
  • Networking opportunities for students and sustainability enthusiasts

3. User Accounts

When you create an account with us, you must provide accurate, complete, and current information. You are responsible for safeguarding your password and all activities under your account.

  • You must be at least 13 years old to create an account
  • You are responsible for maintaining account security
  • You must notify us immediately of any unauthorized access
  • One person or entity may maintain only one account

4. Event Registration and Participation

Event registration is subject to availability and approval. By registering for events:

General Event Terms

  • You commit to attending registered events
  • You agree to follow event guidelines and conduct policies
  • You understand that cancellation policies may apply
  • You consent to photography/videography for promotional purposes

Prohibited Registration Practices

Strictly Prohibited Activities
  • • Fake Registration: Creating false or fraudulent event registrations
  • • Multiple Account Registration: Registering for the same event using multiple accounts
  • • Identity Misrepresentation: Using false personal information or impersonating others
  • • Bot/Automated Registration: Using automated tools or scripts for registration
  • • Slot Hoarding: Registering for events without genuine intention to attend
  • • Registration Selling/Trading: Transferring registration slots to unauthorized persons

Consequences: Any form of registration abuse will result in immediate account suspension or permanent ban, and revocation of ALL certificates earned on the platform.

Safety and Personal Responsibility

Important Safety Notice

Your safety and well-being are your personal responsibility. Please read and understand these safety requirements:

  • • Personal Safety: You are responsible for your own safety and well-being during all events
  • • Emergency Contacts: You must ensure your emergency contact information is correct and updated at all times
  • • Personal Belongings: We are not liable for any lost, stolen, or damaged personal belongings
  • • Health Conditions: You must disclose any relevant health conditions that may affect your participation
  • • Insurance: You are responsible for your own health and travel insurance coverage

Liability and Risk Acknowledgment

  • Personal Property: APU SFF is not responsible for any lost, stolen, damaged, or missing personal belongings including but not limited to bags, electronics, valuables, documents, or clothing
  • Personal Safety: You acknowledge that participation in events involves inherent risks and you participate at your own risk
  • Emergency Preparedness: You must maintain current and accurate emergency contact information and ensure someone can be reached in case of emergency
  • Medical Conditions: You must inform organizers of any medical conditions, allergies, or dietary restrictions that may affect your participation
  • Transportation: You are responsible for your own transportation to and from events unless specifically provided by the organization
  • Weather Conditions: Outdoor events may proceed despite weather conditions; you must come prepared with appropriate clothing and gear
  • Compliance with Laws: You must comply with all applicable laws and regulations during events
  • Alcohol and Substances: Consumption of alcohol or illegal substances during events is strictly prohibited
  • Physical Fitness: You confirm that you are physically and mentally capable of participating in the registered activities

Attendance Requirements and Academic Integrity

Mandatory Attendance Rules
  • • Physical Presence Required: All attendance must be taken on the spot during the actual event
  • • Committee Authority: Attendance procedures are subject to announcements by Committee Members, Event Leaders, or Faculty Advisors
  • • No Proxy Attendance: You cannot have someone else take attendance on your behalf
  • • Full Event Participation: Attendance requires presence for the entire duration unless officially excused
  • • Follow Instructions: You must follow all attendance-related rules and announcements made during events
Attendance Fraud Consequences

Zero Tolerance Policy: If you are caught taking attendance for an event you did not actually attend:

  • • Immediate Certificate Revocation: ALL certificates earned will be permanently revoked
  • • Account Suspension: Your account may be suspended or permanently banned
  • • Academic Reporting: Fraudulent activity may be reported to your academic institution
  • • Future Event Ban: You may be permanently banned from all future APU SFF events
  • • Legal Consequences: Severe cases may result in legal action for fraud

Detection Methods: We employ multiple verification methods including photo verification, QR code validation, timestamp checking, and staff monitoring to detect attendance fraud.

Release of Liability

By participating in any APU SFF event, you agree to release and hold harmless APU Sustainable Future Fusion, Asia Pacific University, event organizers, volunteers, sponsors, and developer Khoo Lay Yang from any and all claims, damages, injuries, losses, or liabilities arising from your participation in events.

5. Content and Conduct

Account Security and Usage

Account Sharing Prohibited
  • • No Account Sharing: Users are strictly prohibited from sharing their accounts with others
  • • Password Security: Users must not share their passwords with anyone
  • • Personal Responsibility: Each account must be used only by the registered user
  • • Violation Consequences: Account sharing will result in immediate account suspension or termination

Additional Platform Rules and Violations

Serious Violations and Consequences
  • • Certificate Fraud: Forging, altering, or misrepresenting certificates will result in permanent ban and legal action
  • • System Manipulation: Attempting to hack, exploit, or manipulate platform systems or databases
  • • False Documentation: Submitting fake academic credentials, IDs, or personal information
  • • Harassment/Discrimination: Engaging in harassment, bullying, or discriminatory behavior towards other users
  • • Commercial Spam: Using the platform for unauthorized commercial activities or spam
  • • Academic Dishonesty: Any form of cheating, plagiarism, or academic misconduct during events
  • • Disruption of Events: Deliberately disrupting, sabotaging, or interfering with event operations
  • • Violation of Event Rules: Failure to follow specific event guidelines, safety protocols, or staff instructions

Universal Consequences for Serious Violations: Immediate account termination, revocation of ALL certificates, reporting to academic institutions, potential legal action, and permanent ban from all APU SFF activities.

Compliance and Monitoring

Platform Monitoring and Enforcement
  • • Continuous Monitoring: We actively monitor all platform activities for compliance violations
  • • Automated Detection: Advanced systems detect suspicious patterns, fake registrations, and fraudulent activities
  • • Staff Verification: Event staff are trained to identify and report violations during events
  • • Community Reporting: Users can report violations through our secure reporting system
  • • Investigation Process: All reported violations undergo thorough investigation with evidence collection
  • • Appeal Process: Fair appeal procedures available for contested violations (serious fraud excluded)
  • • Documentation: All violations and actions are thoroughly documented for accountability

Prohibited Content

Users are prohibited from posting or sharing content that is:

  • Illegal, harmful, or offensive
  • Discriminatory or harassing
  • Spam or promotional without permission
  • Infringing on intellectual property rights
  • Containing malware or harmful code

We reserve the right to remove content and suspend accounts that violate these policies.

6. Privacy and Data Protection

Your privacy is important to us. Please review our Privacy Policy to understand how we collect, use, and protect your information.

Third-Party Services Integration

Google Services Usage

By using our website and services, you acknowledge and consent to the use of the following Google services:

  • • Google reCAPTCHA v3/v2:
    Purpose & Necessity: Absolutely essential for maintaining platform security and integrity. Protects against automated spam bots, fake event registrations, malicious attacks, and ensures fair access to limited event slots for genuine users. Without this protection, our event registration system would be compromised by automated abuse, preventing real students from participating.
    User Consent: By using our website, you agree to reCAPTCHA verification processes that analyze your behavior patterns to distinguish human users from bots.
  • • Google Analytics:
    Purpose & Necessity: Essential for understanding user needs, improving website functionality, and measuring the effectiveness of our sustainability initiatives. Helps us identify which environmental topics resonate most with students, optimize event promotion strategies, and ensure our platform serves the community effectively. Data-driven insights allow us to create better content and events.
    User Consent: You consent to anonymized tracking of your website usage patterns to help us improve services and measure our environmental impact outreach success.
  • • Google Tag Manager:
    Purpose & Necessity: Critical for efficient website management and marketing optimization. Enables us to track event promotion effectiveness, measure user engagement with sustainability content, and optimize our digital outreach without constant technical updates. This efficiency allows our student team to focus more on organizing impactful environmental events rather than technical maintenance.
    User Consent: You agree to the deployment of managed tracking tags and marketing tools that help us measure and improve our sustainability program effectiveness.
Essential for Our Environmental Mission

These Google services are not optional luxuries but essential tools that enable APU Sustainable Future Fusion to operate securely, reach more students with environmental awareness, and maximize the positive impact of our sustainability initiatives. They directly support our ability to create meaningful environmental change.

Important: These services are subject to Google's Terms of Service and Privacy Policy. By using our website, you also agree to Google's data processing practices as outlined in their privacy policies.

By using our service, you consent to the collection and use of information in accordance with our Privacy Policy and the privacy policies of integrated third-party services.

7. Intellectual Property and Development Rights

System Development and Ownership

This website and system is developed and maintained by Khoo Lay Yang, who also sponsors the hosting, domain, and CDN services. All intellectual property rights are reserved by the developer.

Logo Design Credits

The APU SFF logo is designed by KHOO LAY YANG and CYNTHIA MALA PAUL.

The Service and its original content, features, and functionality are owned by APU Sustainable Future Fusion and are protected by international copyright, trademark, and other intellectual property laws.

Source Code and System Rights

  • The source code of this system is proprietary and not open source
  • The source code will not be provided or given to any third party
  • All development rights are reserved by Khoo Lay Yang
  • No modifications, reverse engineering, or derivative works are permitted
  • Unauthorized access to system files or source code is strictly prohibited

You may not reproduce, distribute, modify, or create derivative works from our content, system, or source code without explicit written permission.

Third-Party Services Acknowledgment

We acknowledge and thank the following third-party services used in our project:

We appreciate these services for enabling us to create a better user experience, security, and functionality for our platform.

8. System Security and Responsible Use

Prohibited Activities

Any attempts to compromise system security or disrupt services are strictly prohibited and may result in legal action.

Security Violations

Users are strictly prohibited from:

  • DDoS Attacks: Distributed Denial of Service attacks or any attempt to overwhelm our servers
  • System Penetration: Unauthorized access attempts to restricted areas or administrative functions
  • Code Injection: SQL injection, XSS, or any form of malicious code injection
  • Vulnerability Exploitation: Exploiting any discovered security vulnerabilities
  • Automated Attacks: Using bots, scrapers, or automated tools to attack or overload the system
  • Social Engineering: Attempting to manipulate staff or users to gain unauthorized access

Responsible Disclosure Policy

If you discover any bugs or security vulnerabilities, please follow our responsible disclosure policy:

  • ✅ DO: Report vulnerabilities directly to us through our contact channels
  • ✅ DO: Provide detailed information to help us understand and fix the issue
  • ✅ DO: Allow reasonable time for us to address the vulnerability before any disclosure
  • ❌ DON'T: Disclose vulnerabilities publicly on social media, blogs, forums, or other platforms
  • ❌ DON'T: Share vulnerability details with unauthorized third parties
  • ❌ DON'T: Exploit vulnerabilities for malicious purposes or personal gain

Reporting Channels

Consequences: Violation of these security terms may result in immediate account termination, legal action, and reporting to relevant authorities including law enforcement and academic institutions.

9. Disclaimers and Limitation of Liability

The information on this website is provided on an "as is" basis. We make no warranties, expressed or implied, and hereby disclaim all other warranties regarding the website's content and functionality.

APU SFF shall not be liable for any indirect, incidental, special, consequential, or punitive damages resulting from your use of the service.

10. Modifications to Terms

We reserve the right to modify or replace these Terms at any time. If changes are material, we will provide at least 30 days notice prior to new terms taking effect.

Your continued use of the Service after changes constitute acceptance of the new Terms.

11. Certificate Integrity and Academic Standards

Certificate Standards and Requirements

  • • Legitimate Earning: Certificates must be earned through actual attendance and participation
  • • Verification System: All certificates are tracked with unique verification codes and can be verified online
  • • Academic Value: Certificates represent genuine learning and environmental engagement
  • • Institutional Recognition: Fraudulent certificates undermine the value for all legitimate participants
  • • Employer Trust: Certificate integrity maintains trust with potential employers and academic institutions

Fair Play and Equal Opportunity

By maintaining strict attendance and participation standards, we ensure:

  • • Equal opportunities for all genuine participants
  • • Fair distribution of limited event slots
  • • Meaningful environmental education and engagement
  • • Preservation of certificate value and credibility
  • • Protection of our sustainability mission integrity

Remember: These terms exist to protect the integrity of our environmental education mission and ensure that APU Sustainable Future Fusion remains a trusted platform for genuine sustainability learning and engagement.

12. Contact Information

If you have any questions about these Terms and Conditions, please contact us:

Last Updated

These Terms and Conditions were last updated on June 23, 2025. We recommend reviewing this page periodically for any changes.